Virtual information

 

Attending FASL30

Main talk, poster, and plenary events will take place on Zoom, social events will take place on gather.town, and asynchronous discussion will take place on Slack. Links will be sent to registered participants; please register here to be able to access to the links necessary for attending the conference.

Please see below for guidelines for both attendees and presenters.

Guidelines for attendees

Zoom Etiquette

  • FASL will be held virtually on Zoom; this means that we will need the cooperation of all attendees to help make things run smoothly.
  • To avoid any interference with the presentation, all participants will be automatically muted upon entry to the zoom session. We request that you try to keep your microphone muted throughout the presentation, and only unmute yourself to ask a question when instructed by the chair of the session, or during breaks. If necessary, we may mute you during a presentation if you are unmuted.
  • While there is no requirement to have your camera on, we would highly encourage you to keep your camera on to allow the presenter to feel like they are talking to real people. We'd especially encourage turning the camera on if you are asking a question. However, we understand that not all circumstances allow you to keep your camera on. If so, you might consider adding a picture of yourself to display while the camera is off.

Q&A

  • Questions will be handled through Zoom's raise hand feature and the chat.
  • If you would like to ask your question yourself, please raise your hand. The session chair will then select you once it's your turn to ask a question.
  • If you would like to have your question read out by the session chair, please type it into the chat.

Guidelines for talk presenters

Format

  • The talks will be held on Zoom (link to be sent to registered participants).
  • 20 minutes is allocated for each talk, followed by 10 minutes for Q&A.
  • The default option is to give live synchronous talks, with screen-sharing your materials (handout/slides).  If you would prefer instead to pre-record your talk, please let us know and send us the video before May 10th; we will arrange to play it.
  • Please come to the Zoom room 10 minutes before your session begins so that we can check that your screen-sharing and mic work fine, and show you how we will signal the remaining time.

Materials

  • We encourage all presenters to share their materials (slides/handouts) with the conference participants, so they can access them asynchronously. If you allow us to share your materials, please upload them to the FASL30 Google Drive folder before your talk (link will be provided to registered participants).
  • If you do not wish to share your materials with conference participants for whatever reason, we ask you to send them to us directly (fasl30.mit@gmail.com), so that we are able to screen-share them on Zoom in case of an emergency.
  • We kindly ask presenters to consider increasing the readability of their materials, by using easily online-legible fonts, colorblind-friendly colors, and generous spacing between the lines.

Q & A

  • The question period is 10 minutes. If you run over time with your talk, the question period will be reduced accordingly.
  • The chair of your session will be in charge of choosing the questions.
  • After your time is over, you can continue your discussion with other conference participants in our Slack workspace (link to be sent out to registered participants), where we have created a dedicated channel for each presentation.

Guidelines for poster presenters

Format

  • The posters will be held on Zoom (link to be sent to registered participants).
  • Each poster session starts with 5-minute lightning talks, followed by an hour long discussion with conference participants in the Zoom breakout rooms. This means that each poster presenter is allocated a separate room which conference participants can visit. You can walk the participants through your presentation, answer their questions, have a discussion — anything you would do in a traditional poster presentation.
  • The default option is to have synchronous lightning talks and discussions, with screen-sharing your materials.  If you would prefer instead to pre-record your lightning talk, please let us know and send us the video before May 10th; we will arrange to play it.
  • Please come to the Zoom room 10 minutes before your session begins so that we can check that your screen-sharing and mic work fine, and that you are able to go into your breakout room.

Materials

  • The poster presentation does not have to involve an actual poster. We leave it up to the presenters to decide which kinds of materials are best fit for the lightning talk and the discussion: slides, handout, poster, or a combination thereof.
  • We encourage all presenters to share their materials (poster/slides/handouts) with the conference participants, so they can access them asynchronously. If you allow us to share your materials, please upload them to the FASL30 Google Drive folder before your talk (link will be provided to registered participants).
  • If you do not wish to share your materials with conference participants for whatever reason, we ask you to send them to us directly (fasl30.mit@gmail.com), so that we are able to screen-share them on Zoom in case of an emergency.
  • We kindly ask presenters to consider increasing the readability of their materials, by using easily online-legible fonts, colorblind-friendly colors, and generous spacing between the lines.

Q & A

  • There will be no time for questions during the lightning talks, all questions are to be asked in the breakout rooms.
  • When the time of the poster session is over, all the breakout rooms will receive a message to wrap up the discussion. A few minutes later, the breakout rooms will be closed.
  • After your time is over, you can continue your discussion with other conference participants in our Slack workspace (link to be sent out to registered participants), where we have created a dedicated channel for each presentation.